|
|
|
Privacy Notice for the Apprenticeship Evaluation Survey 2023 Who we are This work is being carried out by IFF Research which is conducting this survey on behalf of the Department for Education (DfE). For the purpose of data protection legislation, the DfE is the data controller for the personal data processed as part of this project. How we will use your information DfE will receive a survey dataset based on your answers to the survey you complete as part of this project. These surveys are carried out on behalf of the department by IFF Research. IFF Research will also receive some personal data for apprentices from information held on the Individualised Learner Record (ILR), which is being used as the sample source for the study. Some of this data will be provided to DfE in a survey dataset. Non-identifiable data might also be shared with the Department for Business and Trade. Your name, address, phone number and email will not be sent to DfE in combination with survey data. The exception to this is if safeguarding risks are identified during the survey. In this case, IFF Research will share your name and contact details with DfE, who will contact your apprenticeship provider to discuss the issue. If an immediate threat to harm yourself or others is identified, IFF Research will contact the emergency services. The aim of this research is to explore whether the apprenticeships programme is meeting the needs of its end users (apprentices and employers); consistently delivering professionally recognised qualifications and skills; and delivering value for money. This will have public benefit, as it will provide the Department with the evidence it needs to make evidence-based policy decisions. Understanding the views and experiences of apprentices and employers will help the Department better support families' and children's education. The nature of your personal data we will be using The categories of your personal data that IFF Research will be receiving from the ILR for this project are: your full name, email address, telephone number, unique identifiers used on DfE datasets, address, gender, age, ethnic origin, the existence (but not details) of any disability, learning difficulty or special educational needs, prior employment status, prior educational attainment, and details regarding any apprenticeship learning you have taken part in since 2020. This data will be used in order to contact you for the purposes of the research, analyse the performance of apprenticeships in terms of equalities (e.g. by ethnic origin), analyse the performance of apprenticeships for learners of different educational and employment backgrounds, and analyse the performance of different types of apprenticeship. Why our use of your personal data is lawful In order for our use of your personal data to be lawful, IFF Research and DfE need to meet one (or more) conditions in the data protection legislation. For the purpose of this project, the relevant conditions are:
Who we will make your personal data available to We sometimes need to use other research organisations to help us deliver large pieces of work. In such instances we have a contract with these organisations. For the purposes of this project our contracted partner IFF Research has been employed to process your personal data on our behalf. How long we will keep your personal data Unless you agree to be contacted for future follow-up research during the survey, all personal data used to contact you (your name, address, telephone number, email), or data stored in combination with that information, will be deleted within 12 months of the end of the research. The research is expected to conclude in January 2024. We will retain contact details of those willing to take part in further research until July 2025 to allow for future follow-up research. With your express permission, which you may give or refuse at the end of the survey, DfE may be provided with a unique identifier to link the data to other data about you held by DfE. Otherwise, DfE will keep an anonymised version of your personal data for future analysis, as per the GDPR exemption on retaining personal data used for scientific, or historical research purposes in accordance with Article 89(1). Your data protection rights More information about how the DfE handles personal information is published here: https://www.gov.uk/government/organisations/department-for-education/about/personal-information-charter Under the Data Protection Act 2018, you are entitled to ask if we hold information relating to you and ask for a copy, by making a 'subject access request'. For further information and how to request your data, please use the 'contact form' in the Personal Information Charter at https://www.gov.uk/government/organisations/department-for-education/about/personal-information-charter under the 'How to find out what personal information we hold about you' section. If you need to contact us regarding any of the above, please do so via the DfE site at: https://www.gov.uk/contact-dfe. Further information about your data protection rights appears on the Information Commissioner's website at: https://ico.org.uk/for-organisations/guide-to-data-protection/principle-6-rights/. Last updated We may need to update this privacy notice periodically so we recommend that you revisit this information from time to time. This version was last updated on 14/04/2023. Contact Info: If you have any questions about how your personal information will be used, please contact us at https://www.gov.uk/contact-dfe and enter 'Apprenticeships Evaluation Survey 2023' as a reference. For the Data Protection Officer (DPO) please contact us via gov.uk and mark it for the attention of the 'DPO'. |
|